BIDTEK’s costing engine turns requirements into a defensible price. Provide minimal inputs or upload your costing—AI prompts for gaps to deliver a clear, no-surprises offer.
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Winning the tender is the start of a new phase with new risks. The first 90 days determine whether a project feels smooth and professional or tense and reactive. BIDTEK carries you across that gap by converting the response you just submitted into a living delivery plan—tasks, owners, KPIs, risks, reporting and invoicing—so day one begins with clarity and day ninety arrives on schedule.
As soon as the award lands, BIDTEK generates a mobilisation checklist from your winning narrative. Stakeholders are confirmed, kick-off is scheduled, and the scope-to-deliverables map appears as a working plan. Insurances, inductions, licences and site access are validated against expiry, with prompts if anything needs renewal. Social procurement and local employment commitments are translated into measurable targets with named owners, so promises made in the bid become actions with dates.
KPIs are locked in early. The platform lifts service levels and acceptance criteria out of the contract and displays them as metrics with baselines, data sources and reporting cadence. You aren’t guessing what “good” looks like; you can see it, measure it and show it back to the client at the first governance meeting.
By the second month, steady rhythm matters more than speed. BIDTEK keeps delivery tasks visible, highlights anything slipping, and links each risk to the control that manages it. Variations and clarifications are captured through a simple change path: what moved, why it moved, who approved it, and how it affects schedule and price. The same controls apply to subcontractors—evidence, inductions, insurances and KPIs are tracked consortium-wide, so compliance holds across the team, not just the prime.
Reporting becomes a proof point rather than an interruption. Status updates are generated from live data—progress against milestones, KPI trends, incidents and resolutions, next steps and decisions required. Because these views are built from the plan, numbers reconcile automatically with schedules and invoices. The client sees one story told the same way every month.
In month three, certainty drives confidence. BIDTEK’s delivery dashboard shows work completed, work in progress and forecast risks, tied to the contract’s payment milestones. If a KPI is trending off target, the system prompts corrective actions and records what you’re doing about it—adjusted resourcing, additional QA, revised sequencing—so the recovery is visible, not just promised.
Invoicing is straightforward because it flows from acceptance events. When a deliverable is signed off, the claim template is ready: period covered, scope completed, evidence attached, variations reconciled, retention calculated and purchase order details in place. For time-and-materials work, BIDTEK reconciles approved timesheets and rates back to the contract, making audits painless.
Good projects talk regularly and consistently. BIDTEK sets the rhythm during mobilisation and keeps it: weekly internal stand-ups, monthly client governance, quarterly stakeholder sessions if required. Agendas and pack structures are standardised so meetings focus on decisions, not updates. Actions are captured, owners are assigned, and nothing falls between meetings.
Every project changes. Addenda become contract updates, external dependencies slip, new risks emerge. Because the plan in BIDTEK is built from the contract and your method, changes are contained: impacted tasks, KPIs, costs and risks are highlighted, and approvals are routed to the right people. The audit trail remains intact—who changed what, when, and under which authority.
Close-out isn’t an afterthought; it’s a discipline. BIDTEK tracks handover artefacts from the start—training delivered, documentation sets, asset registers, as-built records, client sign-offs—so the final thirty days don’t become a scramble. Lessons learned are captured alongside metrics, ready to feed your next bid with hard evidence of performance.
A CALM FIRST 90 DAYS
You arrive prepared, you measure what matters, and you communicate with confidence. BIDTEK turns a winning response into a project that looks—and behaves—award-worthy from day one.